III. Lending Regulations

A r t i c l e 8

Lending methods

1. Users may borrow documents from the Library collections only upon presentation of a valid user identification card.
2. Legal entities and institutions may borrow documents using interlibrary lending and international library lending services.  Loans at the Library are not made by post.
3. Documents not borrowed via the Library-information system may not be carried out from the Library.

A r t i c l e 9

Types of Loans

1. Loans are made in accordance with the mission and study – conservation nature of the Library and in accordance with the requirements of ensuring protection of library collections. Documents with the press-mark “SK” are archive documents and are not lent. They are made available for viewing only following prior consent from the Library Director General.  Regional periodicals stated after 2003 are an exception to this rule (Act no. 535/2003 Coll. on compulsory copies), which have only press-mark “SK”; these may be borrowed on-site from this collection without prior request for consent. The decision on lending a document and on the type of loan is made by the Library.
2. Documents may be borrowed off-site (outside library buildings) and on-site (in Library premises).
3. In principle, the following types of document are lent only on-site:
   1. on-site specimens of old-Slovak and Bohemian writings (press-marks: S, SL, B, BO);
   2. periodicals – unbound and bound;
   3. dissertation theses presented in the Slovak Republic;
   4. manuscripts,
   5. other publications published prior to 1953;
   6. publications with pasted illustrations and loose supplements;
   7. loose-leaf publications;
   8. maps (press-mark “MP”);
   9. bibliophilies and loose graphic sheets;
   10. documents of a format above 35 cm;
   11. micrographic documents (microfilms and microfiches);
   12. audio and audiovisual documents (gramophone records, compact discs, cassette tapes, slides, diafilms, video documents);
   13. documents on electronic media (CD-ROM, DVD, floppy disk);
   14. documents included in the reference collections of study rooms, cabinet rooms and open-view shelf collections;
   15. documents borrowed from other libraries (Slovak or foreign) via the interlibrary lending service and international interlibrary lending service, if the lending library imposes such condition.

4. The Library may also restrict on-site access to certain other documents (collections) if this is required for their protection or other serious reason.

5. The Library may, in accordance with § 7(2) of Act no. 212/1997 Coll. on compulsory copies of periodical publications, non-periodical publications and copying of audiovisual works, as amended, allow off-site borrowing of selected documents marked with the specimen class “short” for ensuring professional activity or for teaching purposes and in research.

A r t i c l e 10

Principles of Off-Site Borrowing

1. Documents may be borrowed off-site only at designated lending points.
2. The user may order documents via the electronic catalogue online, sheet catalogues on request slips, or may view them in person from open-view shelves.
3. The user is required to take receipt of an ordered document in person within 6 calendar days.  Borrowed documents may be reserved by the user.  The Library shall remind a user to return a document in writing or by e-mail, and reserve it for 6 calendar days.
4. The user receives a confirmation slip upon returning documents.

A r t i c l e 11

Number of Borrowed Volumes

1. The Library shall prepare for a user a requested document for borrowing according to the operating conditions.
2. A user may have borrowed at any one time a maximum of:
   • 15 volumes with the specimen class “on-site” or “short” at the on-site book lending department;
   • 15 volumes with the specimen class “lendable” at the off-site lending department;
   • 15 volumes with specimen class “on-site” in the on-site bound periodicals lending department;
   • 6 volumes from foreign collections;
   • 5 volumes with the specimen class “short” in the off-site lending department;
   • 10 volumes with the specimen class “on-site” in the music cabinet room;
   • 10 volumes with the specimen class “on-site” in the UNESCO Centre;
   • 10 volumes with the specimen class “on-site” in the NATO Deposit Library.
3. The Library has the right to regulate the number of loans.

A r t i c l e 12

Loan periods

1. The loan period of a document in the case of borrowing outside the Library (off-site) is 30 days; for documents from foreign collections and documents marked with the sample class “short” the loan period is 7 days.
2. The Library may, if necessary, request return of a document before the expiry of the loan period.
3. A loan period may be extended three times before it expires (with the exception of documents marked with the sample class “short”, unless another user requests the lent document:
   • in person
   • via the user’s account on the website account the www.ulib.sk
   • by phone – 02/20466182, 02/20466183.
4. In the case of national or international borrowing, a special loan period shall apply, which the user shall be informed of upon taking receipt of the document.  The user can check the loan period also after logging into their user account on the University Library in Bratislava portal (http://portal.ulib.sk). An extension may be requested in person, or in writing at the address www.ulib.sk, mvs@ulib.sk, or by telephone on the number: 02/ 20466361

A r t i c l e 13

User liability for a borrowed document

1. A user is obliged:
   1. upon borrowing a document, to inspect and immediately report any shortcomings found.  if the user fails to do so, the user shall bear liability for all damage later identified and, upon return, must pay the Library costs for document repair, as well as in the case of loss;
   2. to return the borrowed document in the same state as it was received.
2. if a different natural person or legal entity returns a borrowed document for the user, the user shall bear liability up until the moment when the Library takes receipt of the document.  This, though, shall not relieve the user of the obligation to pay the Library all fees (fee for exceeding the borrowing period, fee for overdue reminder, for damage, etc.).

A r t i c l e 14

Losses and Refunds

1. The user is obliged to immediately notify the Library of damage to or loss of a document, and to pay compensation within the set term pursuant to the relevant provisions of the Civil Code. The Library shall require compensation of damage in these forms:
   1. in the case of the loss of or damage to a document, delivery of an intact print of the same document in the same condition and in the same quality;
   2. if this replacement is not possible, the Library shall agree a method of compensation.
2. The user is obliged to pay all costs that the Library incurs in connection with damage to a document.
3. The loss of or damage to a document borrowed from another library via the interlibrary or international interlibrary lending service must be compensated by the Library user or the Library requesting the loan of the document must provide compensation in the manner required by the foreign library.
4. If the Library fails to agree with the user, the compensation of damage and the amount thereof shall be decided by a court.
5. The Library has the right to suspend the provision of all services to the user until resolving the manner of compensation and payment of all fees.

A r t i c l e 15

Interlibrary Lending Service

1. If a user needs a document that is not in the Library collections or no other library in Bratislava can lend it on-site or off-site, the user may request the arrangement of a loan from a different library in the Slovak Republic.  The Library arranges the loan via the interlibrary lending service in the form of an original document or a copy of part of a document.
2. Loans from library collections for other libraries and institutions seated in the Slovak Republic are provided free of charge.  Overdue reminders and other penalties in the case of non-compliance with the loan period, damage to or loss of a document are charged to a legal entity equally as to a natural person.
3. When a requested document is not available in the collections of any library in the Slovak Republic, the Library may, at the user’s request, arrange the loan of the document from abroad via the international interlibrary lending service.  The Library performs this activity according to applicable international regulations.  The user is required to pay for this service according to the Service Fee List.
4. Non-Bratislava libraries may borrow documents from the Library’s collections for their users only if they themselves do not own the requested documents
5. A library that has requested a loan via the interlibrary lending service or international interlibrary lending service and the user to whom the document is lent or for whom the Library arranged the loan are required to comply with the lending term, the Copyright Act and all conditions set out by prescribed by the lending library.

A r t i c l e 16

Provision of documents for other purposes

1. The provision of documents for other purposes (e.g. exhibitions, filming) is made on the basis of a written request and contract.
2. A written application is submitted by the applicant to the director-general in sufficient time advance (at minimum 30 days).
3. The Library reserves the right to not lend a document.